Step-by-Step Voice AI Setup for Universities: From Signup to Bulk Calling

If you’ve ever tried dialling hundreds of students to confirm their course preference or to remind them of document deadlines, then you are already aware how tiring and time consuming it is. Counselors become overwhelmed, follow-ups are postponed and potential admissions slip through the cracks. And that is where the Voice AI Setup will rescue.

Consider an AI Voice Bot which can talk like a person, comprehend the situation, and make daily 10-thousand calls without any change in his tone or vigor. That is what the Voice Agent Edysor AI does to universities and study-abroad counselors.

It streamlines the whole process of communication – from greeting a student, asking questions about course, country of choice, financial situations, and even scheduling appointments. In short, it is your 24/7 admission helper that never sleeps, never leaves a name out and always delivers results.

This guide will actually take you through step by step instructions on how to configure your Voice AI Setup on app.edysor.ai, how to train your agent, and how to use Bulk Calling AI to call thousands of students without any problem.

AI Voice Agent: What It Is and What It Can Do.

First, it is important to know what an AI Voice Agent actually does before jumping into the steps.

A Voice Agent is an AI-based virtual assistant who calls the students with a natural speech that sounds human. It interprets questions, answers in a context and is capable of having meaningful dialogues relating to the study abroad programs. It should be considered as an intelligent sort of virtual counsellor that is available 24/7, a fundamental component of your Voice AI Set-up.

These are the salient characteristics that make the voice AI Setup so potent:

• Human-like voice: The AI voice Bot is natural, emotional and speaks several accents.
• Scalable calls: It is capable of supporting up to 10,000 calls without the need to be supervised by a human being.
• Empirical discussions: All calls are recorded and transcribed and analyzed to monitor the student interests.
• Appointment booking: It is able to book meetings automatically according to the availability of a counselor.
• Transfer option: It refers to the transfer of the call to a live counselor in the event that query becomes complicated.
• 24/7 Operation: It does not sleep, given that no question on the part of a student goes unreplied.
• Personalization: Every phone call is personalized in terms of course, country, and budget.
• CRM integration: Integrates directly with the CRM of Edysor to store lead data and call results.

The best part? No coding or technical expertise is required: the Voice AI Setup is user-friendly to the point that anyone can start using it in minutes by simply creating an account using his or her Gmail.

Step-by-Step Guide: How Does voice AI Setup Works? 

Alright, let's get hands-on. This is the way that you can install your Voice AI Set-up within a few minutes on Edysor AI.

Step 1: Go to app.edysor.ai and Sign Up.

Go to app.edysor.ai and create an account with your Gmail.

After the log-in, you will be on your dashboard where all the tools are available- Voice AI Agents, Social Media Agents, etc.

On the left side, press on AI Agents. Now you have the choice to make either Voice AI Agents or Social Media Agents. You may also configure both in case your university would like to implement voice outreach in conjunction with digital marketing automation.

Step 2: Select voice AI agents and Click on Build.

Select Voice AI Agents and click on Build. Next, select build in order to begin configuring your own AI Voice Bot.

On your screen, you will find Step 1: Basic Setup.

Step 3: Step 1 -- Basic Setup

This step will involve giving instructions to your AI on what it should say and what it should do.

• Write in your introductory line - such as:

"Hi! I am your virtual Edysor study abroad counselor. I would be happy to assist you in choosing the right country, course and scholarship.

• Add the questions you would like it to ask like:
• What country are you interested in?
• What do you want to be doing?
• What is your budget and financial status?
• What are your recent school grades?
• Set your role and goal.

Examples: The Voice Agent is a counseling firm that assists students in preparing their study abroad experience.

When done, click Next.

Step 4: Step 2- Tone and Personality.

This is where you will determine the sound of your AI in your Voice AI Setup. You are able to choose between various tones:

• Professional: Ideal for reaching out professionally.
• Affable and likeable: Ideal in the hands of young students.
• Balanced: A combination of being warm and authoritative.
• Creative: Best to be applied in promotional calls or campaigns.

The tones modify the power and the flow of words of the AI Voice Bot, so that it suits various audiences and the voice AI setup should fit the personality of your institution.

Click Next to move forward.

Step 5: Step 3 — Conversational Flow

This is what the Voice Agent is all about. This is where you would paste your conversation script as to how and what you would like the bot to say.

Example flow:

• "Hi! I'm from Edysor. Do you consider studying abroad this year?
• What country would you like to apply to?
• Do you have a passport or need directions on the same?
• Would you like to talk to a counselor in order to plan?

Make it brief, organic and informal. Then hit Next.

Step 4 Step 6: Rules and Boundaries.

Any good Voice Agent must have limits. It is here that you inform your bot on what to say and what not to say.

• Guardrails (What to avoid): "Do not provide financial advice, do not talk about immigration policies.
• Services to Help with (up to 4): Loans, Visa, Course, and admissions.
• Not to be Helped with Services (up to 4): Permanent Residency Advice, PR Queries, Legal Cases.
• Out-of-Scope Response: That is a very nice question! Let me connect you with our expert counsellor for help.

On completion of these details, click Next.

Step 7: Step 5 -- After-Call Actions

It is up to you what happens after each call.

You have two choices:

1. Book an Appointment: The robot monitors your schedule and arranges an appointment with a counselor.
2. Transfer Calls: When the student information is found by the bot, the call is automatically sent to your expert counselor.

Enter the mobile number to which the calls are to be transferred and tap Next.

Step 8: Step 6 - Agent Knowledge Base.

This measure links your Voice Agent with your internal information.

Add Google drive links, brochures or faq that can be used by your bot during answering questions. Select the voice (male/female) to call students then.

Click Save to save your agent.

Step 9: Step 7 -- Test Your AI Agent

You can perform a test of your agent before bringing it to live by having a full conversation with your Voice AI Setup. Verify whether it is the perfect match in terms of your selected tone, script and flow of conversation. Something is not right, then you can easily change it and retrain your AI to be consistent with your communication objectives.

When you are unhappy with the performance, then your Voice AI Setup is all set to take the final step.

Step 10: Use Bulk Calling AI

Here, the magic is the actual one.

To begin outreach campaign, on the left sidebar, select Bulk Calling.

This is the way to start your first campaign:

• Add an excel sheet containing the phone numbers of students.
• Select the time slot of the calls.
• Click Submit Batch Call.

Bulk Calling AI of Edysor AI will now make 20 calls at a time with several batches (20- 20- 20) till you reach all members of your list.

In addition, it provides you with real time call reports, success rates, and engagement measures at the dashboard and as such you have all the control and visibility into any campaign.

Pros of voice AI in Universities.

The immediate benefit of your university after you have completed your Voice AI Setup:

Mass Outreach

Using a Full Voice AI Setup, universities have the ability to contact over 10,000 students within one day which would take days to do manually with a group of counselors. This will not allow any student question to be left unanswered particularly during high seasonal admission.

24/7 Availability

Breaks never happen to your AI Voice Bot. It operates night and day, responding to questions, scheduling appointments, and providing updates - hence when you and your team are asleep you are not being left out of communication.

Personalized Conversations

Each call feels personal. The voice agent also changes questions and tone according to the profile of the students and establishes natural dialogs, which develop a feeling of trust and ease.

Immediate Booking of Appointments.

There will be no back-and-forth scheduling. The robot will automatically scan the availability of counselors and make reservations immediately and directly to your calendar.

Real-Time Insights

All your calls are recorded, analyzed and summarised on your dashboard. You are able to view the number of students answering, responding and converting - in real time.

Cost-Effective Automation

Your team can save time and resources and scale communication easily by eliminating manual calling work up to 90 percent.

Enhanced Interaction and Safety.

Having natural voice sounds, encrypted calls, and human switching of the complex questions, students feel heard, safe, and supported.

To the point, with this Voice AI Setup, your university will be powered with the smart communication engine - the engine that enhances reach, efficiency, and relationships simultaneously.

FAQs

Q1. What is the capacity of the Voice AI to make calls simultaneously?

It is able to make as many as 10,000 simultaneous calls through batch calling.

Q2. Does the Voice Agent comprehend accents or native languages?

Yes, the Voice Agent understands various accents and regional variations so that it is clear.

Q3. Is technical knowledge required to install it?

No, the whole Voice AI System is no-code and completely guided.

Q4. Is it possible to edit the tone or script?

There is no doubt about it, you can edit scripts, tones or flow any time via the dashboard.

Q5. Does it interoperate with other Edysor tools?

It does indeed integrate seamlessly with Edysor CRM, AI SOP tools, and Email automations.

Conclusion: The Revolt of the Voice Begins with a Click.

The speed of communication is the key to success in the world, and now Voice AI Setup is not optional but a necessity. Active in managing only a few applicants or have to process thousands of inquiries overseas, AI Voice Bot by Edysor will make sure that each student feels heard, guided, and appreciated.

That is why, in case you are willing to automate student call process, save time of the counselor and multiply your reach 10 times, you should create your own Voice Agent today.

Create your first Voice Agent Visit app.edysor.ai and see what the future of Student Call Automation is.